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Elements and Performance Criteria

Establish procedures for collection care and maintenance
Assess the collection care and maintenance needs of the specific collection based on knowledge of requirements for different types of information materials
Assess the need for, and organise appropriate access to, specialist expertise
Develop appropriate policies, systems and procedures for preservation, conservation, repair and maintenance of material
Take account of organisational priorities and constraints in the development of procedures
Communicate procedures to all staff on appropriate aspects of care and maintenance
Establish risk management strategies and procedures
Identify key risk factors for the collection and assess organisational capability to address risk
Develop appropriate risk management strategies to prevent or minimise loss or damage in key areas
Monitor collection care and maintenance
Organise and monitor care and maintenance arrangements in accordance with agreed procedures and the requirements for particular work situations
Monitor the application of safe and secure work practices and take action to address any problems
Consult with colleagues on a regular basis to obtain feedback on care and maintenance procedures

Required Skills

Required skills

communication skills to consult and communicate with a wide range of stakeholders including collection specialists and colleagues

planning and organisational skills to develop and manage policies strategies and processes for collection care in an integrated way

problemsolving skills to analyse strategic issues including risk management challenges and to develop appropriate responses

literacy skills to interpret and communicate complex ideas and concepts

numeracy skills to assess and develop resource strategies for collection care

Required knowledge

overall management strategies for storage display preservation and conservation of different types of information materials

risk factors for different types of information materials

nature of cooperative arrangements that exist between information services providers in relation to care and maintenance

issues that affect the care and maintenance of specific types of information materials including both print and electronic

copyright moral rights and intellectual property issues that affect collection care and management

cultural protocols that impact on collection care and management including those for Aboriginal or Torres Strait Islander material

Evidence Required

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential

ability to develop care and maintenance procedures to meet a specific information collection and organisational need

knowledge and understanding of issues affecting storage conservation and preservation of materials

sound knowledge of the organisations collection development policies and procedures

practical demonstration of skills through the development and monitoring of procedures for a specific information collection

Context of and specific resources for assessment

Assessment must ensure

access to relevant policies and procedures manuals

access to a collection for which procedures may be developed

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit

direct questioning combined with review of portfolios of evidence and third party workplace reports of onthejob performance by the candidate

evaluation of procedures developed by the candidate for a particular collection or workplace situation

evaluation of collection management procedures developed by the candidate in response to a range of different collection scenarios

review of portfolios of evidence and third party workplace reports of onthejob performance by the candidate

Holistic assessment with other units relevant to the industry sector workplace and job role is recommended for example

other collection management or general management units

Range Statement


The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Information services providers include may include:	libraries (public, private, corporate, school, university etc.) museums, galleries and archives record management units government departments, agencies or shopfronts business and financial information units information units within a parent organisation community advisory organisations or bureaus

Collection care and maintenance may relate to:	storage display ongoing maintenance risk management, e.g. loss, damage, disaster electronic system management

Requirements for different types of information materials may relate to:	environmental conditions e.g. humidity, light, dust access or usage limitations protection of aging materials need for cooperative storage specific display requirements

Organisational priorities and constraints may relate to:	information access policies current public programs or other activities budgetary constraints available expertise space limitations cooperative storage arrangements

Risks factors may include:	theft vandalism incompetence fire soot water damage acidic paper age and decay of bindings structural collapse e.g. shelves relocation computer malfunction